27 days old

Fixed Term Administrative Client Support Concierge - San Jose

San Jose, CA 95110
Apply Now
Apply on the Company Site

A career in Administration and Secretarial Services, within Internal Firm Services, will give you with the opportunity to provide administrative support to PwC employees. Youll focus on using business software applications to prepare reports, receiving and directing incoming calls or emails to the appropriate parties, arranging business travel, tracking expenses, and coordinating meeting arrangements.


At the Administrative level, youll support our engagement teams from strategy to execution. Specific responsibilities include but are not limited to:

  • Proactively support the market team and provide necessary support to internal teams
  • Serve as the internal "single point of contact" for administrative needs
  • Arrange travel, schedule meetings, prepare agendas, and respond to routine correspondence
  • Maintain records or files and respond to visitors and telephone calls
  • Provide services in a manner that demonstrates the highest levels of quality, accountability, and teamwork

Job Requirements and Preferences: 

Basic Qualifications: 

Minimum Degree Required: 
High School Diploma

Minimum Years of Experience: 
1 year(s) 

Preferred Qualifications: 

Degree Preferred: 
Bachelor Degree

Preferred Knowledge/Skills: 
Demonstrates some knowledge and/or a proven record of success in the following areas: - Understanding engagement teams business agenda and deadlines, including technology and work tools; - Working with a high degree of independence in managing work, networking/collaborating with firm or client resources, and decision making; - Identifying and addressing client needs, responding to client and/or team requests promptly and professionally, readily offering assistance, and contributing to a positive, collaborative team environment; - Seeking instruction proactively, providing feedback and coaching to develop and improve performance and impact to engagement team; - Working with client related systems and providing guidance/support to both firm and client staff on the usage of those specific systems; and, - Staying abreast of policies, procedures, tools, resources and communicate applicable information to the team.

Demonstrates some abilities and/or a proven record of success in the following areas: - Coordinating with client all client background checks (CID), security badge and IT access requests for PwC staff and contractor staff; - Gathering background checks documentation; - Providing monthly reconciliations of software/background checks for teams; - Coordinating maintenance and facilities requests at client sites such as equipment, access, heating, air etc.: - Sending all onboarding documents to new staff and entire profiles in client database; - Updating and monitoring team compliance with client IT requirements and security procedures; - Independence Acceptance & Continuance formatting/tracking for engagement; - Independence Authorization for Services formatting/tracking for engagement; - Maintaining detailed billing plan for engagement and utilizing clients billing system to create and finalize bills; - Central Entity Service (CES) maintenance; - Monitoring budget to actual tracking through Engagement Management Tool (EMT); - Updating and maintaining the fee allocation spreadsheet for engagement; - Meeting management for engagement team; scheduling, room reservations, status updates to client and team; - Maintaining meeting notes and work with engagement team to establish follow-up/action items are captured/communicated; - Assisting with preparation of client deliverables and project management status reports; - Managing Engagement contracts such as Master Service Agreements (MSA), Statement of Work (SOW), Engagement or other contracts; - Providing reprographics support (copying, binding, presentation prep, etc.) to engagement team at client site; - Coordinating team and client meetings and connectivity events; - Coordinating with client EAs to schedule meetings with senior members of management at the client; - Developing and maintaining client relationships; - Informing the client engagement team about process and procedure requirements driven by client; - Maintaining client relationships matrix for scheduling quarterly, annual audit updates and various other meetings; - Updating and distributing team contact list periodically to client; - Coordinating and tracking work between engagement team and Delivery Center(s); and, - Assisting with proposal preparation.

All qualified applicants will receive consideration for employment at PwC without regard to race; creed; color; religion; national origin; sex; age; disability; sexual orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital, or citizenship status; or any other status protected by law. PwC is proud to be an affirmative action and equal opportunity employer.
Posted: 2019-03-26 Expires: 2019-04-25

Before you go...

Our free job seeker tools include alerts for new jobs, saving your favorites, optimized job matching, and more! Just enter your email below.

Share this job:

Fixed Term Administrative Client Support Concierge - San Jose

San Jose, CA 95110

Join us to start saving your Favorite Jobs!

Sign In Create Account
Powered ByCareerCast