1 day old

Finance Associate

Council of Senior Centers and Services of New York City, Inc. LiveOn NY
New York, New York 10036
  • Job Type
  • Job Status
    Part Time

LiveOn NY - Finance Associate


At LiveOn NY, we believe that all people have a future. Our work as a non profit organization is centered on making sure that New York is a great place to age. We do this through targeted advocacy, data-driven policy, direct assistance & innovative programs. As a membership organization, we represent 100 agencies from small, single-site centers to large multi-service organizations. Through our work and membership, we represent the 3.2 million older New Yorkers and their caregivers.  Visit our website at www.liveon-ny,org to learn more.

We are seeking an experienced Finance Associate to join our small team. The ideal candidate is a skilled full-charge finance professional with A/P, A/R, payroll, QuickBooks, Budgeting, Audit, Excel and communication skills to support our Operations department. The Finance Associate will monitor all financial transactions and manage LiveOn’s day-to-day accounting activities. A Finance Associate at LiveOn can expect a friendly workplace and supportive colleagues, a relaxed work environment in midtown Manhattan, a high-impact job, great career training in the nonprofit space with the chance for professional growth, and the opportunity to help shape the future of seniors...


Reports To

Director of Operations


  • Performs all bookkeeping functions in QuickBooks Desktop software, including:  
    • Manages the complete Accounts Payable and Accounts Receivable functions, including entering receipt and disbursement transactions into QuickBooks, printing checks, tracking and controlling A/P and A/R
    • Maintains the general ledger chart of accounts and classifications
    • Processes staff purchase and reimbursement requests
    • Records journal entries as needed
    • Reconciles credit card activity, bank statements, petty cash
    • Maintains electronic and paper financial records and supporting documentation (receipts, invoices, etc.), ensuring approvals
    • Budget prep and monitoring
    • Processes 1099 vendor forms annually
  • Manages the entire payroll process, including:
    • Collects new employee documentation for entry into the payroll system
    • Executes the biweekly payroll, ensuring proper coding and allocation of employee earnings, fringe benefits, PTO and employer liabilities
    • Records payroll costs and disbursements in QuickBooks
    • Liaises with the payroll vendor (Intuit) to ensure timely filing of quarterly and annual returns and forms
    • Reconciles quarterly payroll tax reports (941, NYS-45)
    • Processes W-2 employee forms annually
  • Coordinates Director of Operations in the following:
    • Creation of annual operating and program budgets
    • Loading budget data in QuickBooks
    • Monthly vouchering and expense reimbursement requests from grant funders
    • Preparation of financial reports and analyses
    • Gathering documentation and data for insurance forms, contracts, government administrators
    • Providing HR support, including: maintaining employee files, complete new hire paperwork, renewal of insurance and other employee benefits
  • Assists with the annual audit and 990 filings


  • Bachelor’s degree in Accounting, Finance, or Business Administration
  • 3-5 years experience as full-charge finance or staff accountant
  • Proficient with QuickBooks Desktop and Microsoft Office suite
  • Must have demonstrated payroll experience
  • Nonprofit experience desirable
  • Government vouchering/reporting experience a big plus 


$35.00 per hour based on 15 hours weekly, 2 days weekly-days are flexible.

Over time, the job has the potential to grow. 


4 days paid vacation, 5 sick day and 1 personal day annually

To Apply

Submit resume and cover letter in the body of your e-mail message to finance@liveon-ny.org

Note: Applications without demonstrated Quickbooks experience should not apply.

LiveOn provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training

Posted: 2020-06-30 Expires: 2020-07-30

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Finance Associate

Council of Senior Centers and Services of New York City, Inc. LiveOn NY
New York, New York 10036

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